Hotels for Corporate Events in Vietnam: What to Book
Short answer: for a corporate event in Vietnam, such as a conference, kick-off, training course or year-end party, book the function room and the guest rooms at the same hotel on one quote when attendees stay overnight. Before you sign, check the function room capacity for your setup, what the meeting package includes per person, the room block with its release date, the food and beverage minimum, and the cancellation dates for both rooms and catering.
Part of our guide to hotel room blocks for company trips and events in Vietnam.
What a hotel books for a corporate event
| Item | What it covers | What to ask |
|---|---|---|
| Function room | Ballroom or meeting room for the event days | Capacity for your setup: theatre, classroom or banquet |
| Meeting package | Room hire, coffee breaks, lunch and basic equipment, priced per person per day | Exactly what is included, and the minimum number of people |
| Guest rooms | A room block for attendees on the event nights | Rooms per night by type, and the release date |
| Food and beverage | Dinners, gala banquets and drinks outside the package | Minimum spend, and the date the final numbers are due |
| Audio-visual | Projector, screen, microphones and sound | What is included, and what is charged extra |
Which hotel fits which event
Conference or seminar
A city hotel with a ballroom and breakout rooms, close to the airport or the attendees' offices.
Kick-off with a trip
A resort with a meeting room, so the meeting and the stay happen in one place.
Training course
A hotel with a classroom setup for several days, where a multi-night room block keeps the rate steady.
Year-end party
A hotel ballroom with a banquet menu. Book guest rooms only for those who travel in or stay late.
Questions to ask before you sign
- Capacity: how many people the room holds in your setup, not the maximum standing number.
- Package: what is in the per-person price, and what is charged on top.
- Minimums: the food and beverage minimum, and how it is counted.
- Attrition: how many guest rooms and catering covers you can reduce, and until when.
- Cancellation: the charges and dates for the rooms and for the event space.
- Invoice: whether rooms, meeting room and catering can go on one VAT invoice to your company.
Release dates and attrition are explained in room block contract terms.
How Bedtara handles event hotels
Bedtara books the guest rooms for the event on one quote, with one confirmation and one invoice. Vietnamese companies receive a VAT invoice issued by Dong Thi Co., Ltd. The function room, meeting package, event production, stage, entertainment, transport and programmes are arranged by our sister brand Dong Thi Travel.
Event-ready hotels on Bedtara
Hotels on Bedtara that list meeting rooms or event spaces. Confirm the room size and setup for your group in the quote.
| City | Hotel | Listed facilities |
|---|---|---|
| Ho Chi Minh City | Rex Hotel Saigon | Meeting rooms and event spaces, business center, city centre |
| Ho Chi Minh City | Tan Son Nhat Hotel Saigon | Equipped meeting rooms, business center, near the airport |
| Da Nang | DLG Hotel Danang | Meeting rooms and event spaces, business center, My Khe Beach |
| Da Nang | Royal Lotus Hotel Danang | Meeting rooms and event spaces, near My Khe Beach |
| Ha Long | Citadines Marina Halong | Meeting rooms, business center |
| Vung Tau | Malibu Hotel Vung Tau | Conference and meeting rooms |
| Da Lat | TTC Hotel Ngoc Lan | Meeting and event spaces |
| Sa Pa | KK Sapa Hotel | Meeting and event spaces |
See all hotels with meeting rooms. Bedtara books the guest rooms; function rooms, meeting packages and event programmes are arranged by sister brand Dong Thi Travel.
Questions
What should a hotel quote for a corporate event include?
The function room and setup, the meeting package per person, the room block for attendees with its release date, food and beverage with any minimum spend, audio-visual equipment, and the cancellation terms.
What is a day delegate rate?
A per-person, per-day price for a meeting that usually covers the meeting room, coffee breaks, lunch and basic equipment. Hotels set what is included, so check it in the quote.
Should attendees stay at the event hotel?
When most attendees stay overnight, yes. One hotel removes transfers between the venue and the rooms, and the rooms and event space can be negotiated together.
Room blocks for event attendees Hotels with meeting rooms Group hotel booking Room block terms
Planning a corporate event?
Send the city, dates, number of attendees and rooms per night. We quote the event space and the rooms together.