Company Details for a Vietnam VAT Invoice
Short answer: send the company's registered name, registered address, and tax code, exactly as on its business or tax registration, plus the email that receives invoices. Pay by bank transfer or card when the amount is VND 5 million or more, so the company can deduct the input VAT.
Part of our guide to Vietnam VAT invoices for hotel stays.
What to send
| Detail | Why it matters |
|---|---|
| Registered company name | Must match the business or tax registration. Abbreviations and trading names cause rejected invoices. |
| Tax code (mã số thuế) | Links the invoice to the company for VAT deduction. |
| Registered address | As on the registration, not the office the team works from if they differ. |
| Invoice email | Where the e-invoice is delivered, usually the accounting team. |
Send the details before the stay. Correcting an e-invoice after it is issued takes extra steps on both sides.
When the invoice is issued
Paid on completion
The invoice is issued when the service is completed, which for a hotel stay is check-out.
Paid in advance
When payment is collected before or during the stay, the invoice is issued when the money is received.
Through Bedtara
The invoice is issued the same day as the transaction, by Dong Thi Co., Ltd.
The VND 5 million rule
Since 1 July 2025, a VAT-registered company can deduct input VAT on a purchase of VND 5 million or more, VAT included, only with a non-cash payment record such as a bank transfer or card payment. The earlier threshold was VND 20 million. Several purchases from the same seller on the same day that add up to VND 5 million or more are treated the same way.
Basis: VAT Law 48/2024/QH15 and Decree 181/2025/ND-CP.
Staff who pay themselves
If an employee pays the hotel personally, keep the invoice in the company's name, the business trip decision, and the company's reimbursement by bank transfer. Check your internal finance rules and your accountant's advice on how these costs are recorded.
Questions
What details are needed for a VAT invoice in Vietnam?
The buyer company's registered name, registered address, and tax code, exactly as on its registration, plus an email to receive the e-invoice.
Can the invoice be in the employee's name?
For company accounts and VAT deduction, the invoice should carry the company's name, address, and tax code.
Can we pay in cash and still deduct VAT?
For purchases of VND 5 million or more including VAT, a non-cash payment record is needed to deduct the input VAT.
When will we receive the invoice from Bedtara?
The same day as the transaction, by email to the address you provide.
What is a red invoice VAT rate on hotel rooms Foreign companies Corporate hotel booking
Last reviewed 9 October 2026. General information, not tax advice.
Send your details once
Add them to your business account and every booking is invoiced to the same company.