Corporate Hotel Booking in Vietnam, How It Works
Short answer: companies in Vietnam book staff hotels in one of four ways: directly with the hotel, on a consumer booking site, through a travel management company, or through a B2B hotel supplier such as Bedtara. For most companies the deciding points are an approval-ready quote, a VAT invoice in the company's name, and payment by bank transfer.
Part of our guide to business travel hotels in Vietnam.
Four ways to book
| Channel | Works well for | Watch for |
|---|---|---|
| Hotel direct | One hotel used often, with a negotiated corporate rate | Separate contracts and invoices per hotel |
| Consumer booking site | Occasional individual trips | Invoices in the traveller's name, card payment, limited support for changes |
| Travel management company | Large travel programs with flights and policy tools | Service fees and minimum volumes |
| B2B hotel supplier | Hotel stays across cities, with one account and one invoicing process | Hotel coverage in the cities you need |
How a booking works with Bedtara
Request
Search, or send the city, dates, rooms, and guest names.
Approve
Receive an approval-ready quote within 4 business hours, with rates and cancellation terms.
Confirm and pay
The booking is binding once confirmed in writing. Pay by bank transfer or card; credit terms for contracted companies.
Invoice
Same-day VAT invoice for Vietnamese companies, issued by Dong Thi Co., Ltd.
Set up once
- Open a business account with the company's registered details.
- Agree who can request and who approves bookings.
- Set the invoice email, usually the accounting team.
- For regular volume, ask about credit terms, typically 10 to 15 days from invoice.
Questions
How do companies book hotels for employees in Vietnam?
Directly with hotels, on consumer booking sites, through a travel management company, or through a B2B supplier that provides one account, approval-ready quotes, and VAT invoices.
Do we need a contract to book through Bedtara?
No. You can book per order with a matching VAT invoice. A written agreement is only needed for credit terms.
Can we pay by bank transfer?
Yes. Company bank transfer is the recommended method, and it supports VAT deduction for amounts of VND 5 million or more.
Business trip checklist VAT invoices Business hotels by city Company details for a VAT invoice
Set up your company account
One account for every booking, with invoices to the same company.