What Is a Corporate Hotel Rate? A Guide for Companies
Short answer: a corporate hotel rate is a room rate a hotel agrees with one company, in return for that company booking regularly through the year. Companies get one in two ways: by signing an agreement with each hotel, or by booking through a B2B hotel supplier such as Bedtara and using partner rates across many hotels from one account.
Part of our guide to business travel hotels in Vietnam.
Public rates, corporate rates and partner rates
| Rate type | Who uses it | Usual conditions |
|---|---|---|
| Public rate | Anyone, on the hotel website or an OTA | Changes by date and occupancy |
| Corporate rate signed directly | One company, at one hotel or chain | A yearly room-night commitment, a validity period, and some peak dates excluded |
| Partner rate through Bedtara | Companies with a Bedtara account | Quoted per request, with the rate, inclusions and cancellation terms stated before confirmation |
What to check before signing a corporate rate directly
Volume commitment
The minimum room nights per year, and what happens if the company books fewer.
Excluded dates
Holidays, Tet, peak season or major events, when the hotel may not hold the contracted rate.
Cancellation, payment, invoice
Free cancellation deadlines, payment method, and a VAT invoice in the company's name.
Sign directly or book through Bedtara
Signing directly suits companies with high room-night volume at a few fixed hotels. When staff travel to many cities, one contract per hotel takes time to manage. Through Bedtara, a company uses one account to get quotes at partner rates across many hotels, pays by bank transfer or card, with 10–15 day credit terms for contracted companies, and receives a VAT invoice issued by Dong Thi Co., Ltd in the company's name. See corporate hotel booking in Vietnam.
Questions
What is a corporate hotel rate?
A room rate a hotel agrees with one company, usually with a yearly room-night commitment and a validity period.
Can a small company get a corporate rate?
Hotels usually ask for minimum volume when signing directly. Companies that book less can use partner rates through a B2B hotel supplier such as Bedtara, without a volume commitment at each hotel.
Do corporate rate bookings come with a VAT invoice?
Yes. When booking through Bedtara, the VAT invoice is issued by Dong Thi Co., Ltd in the booking company's name.
Corporate hotel booking Business trip hotel allowance Company details for a VAT invoice
Use partner rates for business trips
Send the city, dates and rooms; the quote states the rate and conditions before you confirm.